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This document is for a previous release of cPanel & WHM. To view our latest documentation, visit our Home page.

For cPanel & WHM 11.44

(Home >> Mail >> Mailing Lists)

Overview

Mailing lists allow you to use a single address to send mail to multiple email addresses.

Note:

cPanel handles mailing lists with the third-party Mailman application. For additional information, read the Mailman documentation.

How to create a mailing list

cPanel includes an interface that allows you to define a name, password, and domain name for the mailing list.

To add a new mailing list, perform the following steps:

  1. Enter the mailing list name in the List Name text box.
  2. Select a domain from the Domain menu.
  3. Enter and confirm the new password in the appropriate text boxes.

    Notes:

    • The system grades the password that you enter on a scale of 100 points. 0 indicates a weak password, while 100 indicates a very secure password.
    • Some web hosts require a minimum password strength. A green password Strength meter indicates that you met the required password strength.
    • Click Password Generator to generate a strong password. For more information, read our Password Generator documentation.

    Important:

    Use a secure password. A secure password is not a dictionary word and contains uppercase and lowercase letters, numbers, and symbols.

  4. Select one of the following privacy options:

    • private — This mailing list has private archives, the administrator must approve subscriptions, and the Mailman  interface does not advertise the mailing list. 

    • public — This mailing list has public archives, the subscriptions are open, or the list is advertised on the Mailman interface.

  5. Click Add Mailing List to create the new mailing list.

After you create a mailing list with cPanel, you can use the functions below to modify, delete, or change the password.

View current mailing lists

The Current Lists section of the interface displays a list of the mailing lists on the account. You can use the Page buttons to navigate through the list of mailing lists.

 

The list of current mailing lists.

 

To search for a mailing list, enter a keyword in the Search text box and click Go.

The following table describes the Current Lists table: 

ColumnDescription
List NameThe full email address of the mailing list.
UsageThe amount of disk space that the mailing list uses.
AccessThe level of access that users have to the mailing list.
  • private — This mailing list has private archives, the administrator must approve subscriptions, and the mailing list is not advertised on the Mailman interface.
  • public — This mailing list has public archives, the subscriptions are open, or the list is advertised on the Mailman interface.
AdminA delimited list of email addresses of the mailing list administrators.
FunctionsAdministrative functions for the mailing list (see below).

How to manage a mailing list

To manage a mailing list, perform the following steps:

  1. In the Current Lists section of the interface, scroll to the name of the mailing list.
    • You can also enter a keyword in the Search box and click Go.
  2. In the Functions column, click the Manage link next to the name of the mailing list.

Note:

cPanel will log you in to the mailing list management screen automatically. However, if you go directly to the Mailman URL or prefer to use the email-based management functions, you will need to use the administrator password.

After the Mailman management interface appears, you can define the various configuration options in Mailman.

For more information about available Mailman configuration options, read the Mailman documentation.

How to enable spam filters for a mailing list

Note:

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To enable spam filters for a mailing list, perform the following steps:

  1. In the Current Lists section, scroll to the name of the mailing list.
    • You can also enter a keyword in the Search box and click Go.
  2. In the Functions column, click the Manage link next to the name of the mailing list.
  3. In the Configuration Categories section, click Privacy options
  4. Click Spam filters.
  5. Enter the filter rules that you wish to apply. For more information on filter rules, view our How to Create Mail Filter Rules For Mailing Lists documentation.

  6. Click Submit Your Changes.

For more information on Mailman's Spam Filters feature, view the Mailman documentation.

How to change a mailing list password

You can use the cPanel interface to change the password for a mailing list without the old password. This can be very useful to recover control of your mailing list in the event that you forget or lose the password.

To change the password for a mailing list, perform the following steps:

  1. In the Current Lists section of the interface, scroll to the name of the mailing list.
    • You can also enter a keyword in the Search text box and click Go.
  2. In the Functions column, click the Manage link next to the name of the mailing list. A new interface will appear.
  3. Enter and confirm the new password in the appropriate text boxes.

    Notes:

    • The system grades the password that you enter on a scale of 100 points. 0 indicates a weak password, while 100 indicates a very secure password.
    • Some web hosts require a minimum password strength. A green password Strength meter indicates that you met the required password strength.
    • Click Password Generator to generate a strong password. For more information, read our Password Generator documentation.

    Important:

    Use a secure password. A secure password is not a dictionary word and contains uppercase and lowercase letters, numbers, and symbols.

  4. Click Change Password to activate the new password.

How to delegate a mailing list

You can delegate administrative rights on a mailing list to specified list members. Delegates can approve messages that await approval.

To manage the Delegation settings on a mailing list, search for the name of the mailing list that you wish to manage and click the appropriate Delegation link.

The Administrator Privileges Delegation section

How to delegate administrative rights to an additional user

To delegate administrative rights on a mailing list, perform the following steps:

  1. Under Available Users, select the email addresses of the users to whom you wish to delegate administrative rights.
  2. Click the right arrow button.
  3. Click Save.

How to remove administrative rights from a user

To remove administrative rights from an address on a mailing list, perform the following steps:

  1. Under List Administrators, select the email addresses of the users from which you wish to remove administrative rights.
  2. Click the left arrow button.
  3. Click Save.

How to delete a mailing list

To delete a mailing list, perform the following steps:

  1. In the Current Lists section of the interface, scroll to the name of the mailing list.
    • You can also enter a keyword into the Search box and click Go.
  2. In the Functions column, click the Delete link next to the name in the list.
  3. Confirm that you with to delete the list on the following page.